DESCRIPTION:  Responsible for performing a variety of duties mainly for the Director and Summer school staff.  The building secretary is generally the first person with which a student, parent or community member interacts.  It is essential that this person represent the school in a professional and family friendly manner. This position will be on campus.

QUALIFICATIONS:

1. Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures. Attention to detail is extremely important.
2. Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes a positive attitude and service orientation, looking for ways to help people that come into the building office.
3. Communication – The ability to talk to others to convey information effectively; communicating effectively in writing as appropriate for the needs of the audience; ability to understand written sentences and paragraphs in work related documents; and the ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
4. Establishing and Maintaining Interpersonal Relationships – Developing constructive and cooperative working relationships with others, and maintaining them over time.
5. Flexibility – The ability to adapt to changing situations and be flexible.

Desired Qualifications

Bilingual in Spanish

Reports to:

Summer School Director/Supervisor

Supervises:

No direct reports

RESPONSIBILITIES:

1. Prioritize answering telephones as soon as possible
2. Check daily to determine which teachers have requested substitutes. Greet substitutes to ensure they sign in and have the appropriate keys and information when they arrive for work
3. Run daily attendance spreadsheets and ensure that it is accurate. Check in and out all students coming to school late or leaving early
4. Maintain communication with staff and parents through
5. Notices home if needed
6. Communications from director
7. Ensure payroll documentation is accurate and signed by staff and distributed and collect time logs
8. Assist director with registration, enrollment and scheduling
9. Manage director’s schedules as needed
10. Manage outgoing and incoming mail for the building-if it is related to summer school
11. Type correspondence as necessary and if directed
12. Manage summer supply orders
13. Register new and returning students ensuring that all paperwork is current and accurate
14. Know emergency procedures and implement when necessary
15. Input schedules and assist director for registration
16. Perform other appropriate duties as requested by the supervisor

WORKING CONDITIONS:

Working area will be in a regular office setting.  Provide assistance in the building to support the mission of the Warden School District.  Provide assistance to the Summer School Director/Supervisor, staff, parents, and community members. Work may require working at times or days other than the regularly scheduled workday.

CAREER OPPORTUNITIES:

Experience in a rural school district working with a diversified population.  Coaching, club and advisory positions available

Terms of Employment

Consistent with district policies

Evaluation

Evaluation of this position will be performed by the Summer School Director

Physical and Environmental Requirements of the Position:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must lift and/or move 25 to 50 pounds, and may assist, move, or retrain students with greater weight when required to intervene in student safety issues.

While performing the duties of this job, the employee is frequently required to sit, lift, carry, move about, hear and speak. Employee may be required to perform extensive work at a computer display terminal.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  The noise level in the work environment is usually moderate, or consistent with the subject being taught, but can be abnormally loud on occasion.

While performing the duties of this job, the employee may occasionally work in outside weather conditions and be exposed to wet and/or humid conditions, temperature fluctuations, fumes or airborne particles, toxic or caustic chemicals commonly used in instruction and/or cleaning.  It may be expected that the individual could be exposed to blood or other potentially infectious materials during the course of their duties. The employee may be exposed to infectious disease as carried by students.

The employee may be required to travel in school owned or leased vehicles while supervising and assisting students.

The Warden School District complies with all federal and state rules and regulations and does not discriminate on the basis of age, race, creed, color, national origin, sex, sexual orientation, marital status, families with children, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a disabled person, Viet Nam or more recent veteran status and provides equal access to the Boy Scouts and other designated youth groups.  This holds true for all district employment and opportunities.  Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/RCW 28A.640 compliance officer, Michele Cram, and Section 504/ADA coordinator, Denise McCaffery, at 101 W. Beck Way, Warden, WA  98857.  Telephone (509) 349-2311 ext. 1580.

 El Distrito Escolar de Warden cumple con todas las reglas y regulaciones federales y estatales y no discrimina por razones de edad, raza, credo, color, origen nacional, sexo, orientación sexual, estado civil, las familias con niños, la presencia de cualquier discapacidad sensorial, mental o física o el uso de un perro guía entrenado o animal de servicio por una persona con una discapacidad, Vietnam o estado veterano más reciente y proporciona igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Esto es cierto para todo el empleo y las oportunidades del distrito. Las preguntas sobre los procedimientos de cumplimiento y / o quejas pueden ser dirigidas a Michele Cram, la oficial de cumplimiento título IX / RCW 28A.640 del distrito escolar,  y a la coordinadora de la Sección 504/ADA, Denise McCaffery, al 101 W. Beck Way, Warden, WA 98857. Teléfono (509) 349-2311 extensión 1580.

Warden School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities.  For information regarding translation services or transitional bilingual programs, contact the Bilingual Coordinator, 101 W. Beck Way, Warden, WA  98857.