Warden School District 101 W. Beck Way Warden, Washington 98857 Tel:  509 349-2366   FAX: 509 349-2367
Job Title:  Substitute Secretary	Date:  6/01/2023
Job Description

 

DESCRIPTION:  Performs general secretarial and receptionist duties using established and defined methods, practices and procedures.  It is essential that this person represent the school in a professional and family friendly manner.

 

SALARY RANGE:  $20.81per hour.

 

BENEFITS: Employees may be eligible for insurance through SEBB (School Employees Benefit Board). Retirement benefits are through Department of Retirement Systems, SERS pension plans. 

 

QUALIFICATIONS:

1. Spanish speaking and writing skills are required
2. High School diploma minimum; Associates Degree preferred
3. One (1) year of clerical experience or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the job.
4. Ability to operate standard office equipment such as computer, calculator, and photocopier.
5. Must have the ability to communicate effectively both orally and in writing.
6. Ability to work with high degree of accuracy and attention to detail to meet deadlines.
7. Ability to understand and execute verbal and written instructions, policies, and procedures.
8. Ability to maintain confidentiality of sensitive information.
9. Good attendance and punctuality are required.
10. Ability to prioritize work load

 

Desired Qualifications

Associates Degree

 

Reports to:

Director of Teaching and Learning

 

Supervises:

No direct reports

 

RESPONSIBILITIES:

1. Provide back-up assistance to other secretaries as needed.
2. Perform receptionist duties by answering the phone and providing assistance to staff and the public.
3. Maintain and update databases and spreadsheets.
4. Type correspondence, bulletins, agendas, reports, and newsletters.
5. Prepare, maintain and file detailed records such as daily attendance reports, and other student reports using office machines such as listed above.
6. Maintain sign in/out sheets for certificated substitutes.
7. Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute truancy information.
8. Generate and distribute standardized reports and letters.
9. Sort and distribute mail and district information.
10. Assist students as directed.
11. Must be able to deal with children’s health problems, accidents, etc.
12. Must understand the demonstrate a high level of confidentiality.
13. Other duties as assigned.

 

WORKING CONDITIONS:

Working area will be in a regular office setting.  Provide assistance in the Support Services Department to support the mission of the Warden School District.  Work may require working at times or days other than the regularly scheduled workday.

 

CAREER OPPORTUNITIES:

Experience in a rural school district working with a diversified population.  Coaching, club and advisory positions available.

 

Terms of Employment

Consistent with district policies and current Collective Bargaining Agreement.

 

Evaluation

Evaluation of this position will be consistent with State and district requirements.

 

Physical and Environmental Requirements of the Position:

 

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must lift and/or move 25 to 50 pounds, and may assist, move, or retrain students with greater weight when required to intervene in student safety issues.

 

While performing the duties of this job, the employee is frequently required to sit, lift, carry, move about, hear and speak. Employee may be required to perform extensive work at a computer display terminal.

 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  The noise level in the work environment is usually moderate, or consistent with the subject being taught, but can be abnormally loud on occasion.

 

While performing the duties of this job, the employee may occasionally work in outside weather conditions and be exposed to wet and/or humid conditions, temperature fluctuations, fumes or airborne particles, toxic or caustic chemicals commonly used in instruction and/or cleaning.  It may be expected that the individual could be exposed to blood or other potentially infectious materials during the course of their duties. The employee may be exposed to infectious disease as carried by students.

 

The employee may be required to travel in school owned or leased vehicles while supervising and assisting students.

 

The Warden School District complies with all federal and state rules and regulations and does not discriminate on the basis of age, race, creed, color, national origin, sex, sexual orientation, marital status, families with children, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a disabled person, Viet Nam or more recent veteran status and provides equal access to the Boy Scouts and other designated youth groups.  This holds true for all district employment and opportunities.  Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/RCW 28A.640 compliance officer, Michele Cram, and Section 504/ADA coordinator, Denise McCaffery, at 101 W. Beck Way, Warden, WA  98857.  Telephone (509) 349-2311 ext, 1580.

 

El Distrito Escolar de Warden cumple con todas las reglas y regulaciones federales y estatales y no discrimina por razones de edad, raza, credo, color, origen nacional, sexo, orientación sexual, estado civil, las familias con niños, la presencia de cualquier discapacidad sensorial, mental o física o el uso de un perro guía entrenado o animal de servicio por una persona con una discapacidad, Vietnam o estado veterano más reciente y proporciona igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Esto es cierto para todo el empleo y las oportunidades del distrito. Las preguntas sobre los procedimientos de cumplimiento y / o quejas pueden ser dirigidas a Michele Cram, la oficial de cumplimiento título IX / RCW 28A.640 del distrito escolar,  y a la coordinadora de la Sección 504/ADA, Denise McCaffery, al 101 W. Beck Way, Warden, WA 98857. Teléfono (509) 349-2311 extensión 1580.